In December 2003, the Council decided to consider moving properties. A Property Steering Group was set up to pursue the recommendation for finding new premises. The material in this series consists of a letter sent by Francis Robinson to members of the group in advance of the meeting of the group on 11 January 2005, and the Minutes for the Group's meeting on 10 February 2005.

Internal correspondence concerning the use of the premises at Queen's Gardens. These are:

• Correspondence from Godfrey Goodwin to Dennis Duncanson concerning the changes that may be needed to Queen's Gardens, handwritten and typed, dated 18 September [1987].
• Report from Godfrey Goodwin, Librarian, to the Director concerning the Library and its collections, handwritten, dated 26 September 1987.
• Quotations for Library Shelving, typed with annotations, undated.

Papers and correspondence concerning the publications of the Gibb Memorial Trust.

Publications correspondence produced between 1934 and 1940.

Correspondence concerned with the publication of Gibb Memorial Series in 1942.

Correspondence concerned with the publication of Gibb Memorial Series in 1943.

Publications correspondence covering the time period 1944-1941.

Official documents and correspondence regarding the purchase of 60 Queen's Gardens.

Correspondence from the London Auction Room Carriers Ltd regrading moving into 60 Queen's Gardens. These are:

• Quotation and covering letter for costs of removal, dated 24 September 1987.
• Letter to thank for cheque and acknowledge required changes, dated 14 October 1987.

Also two breakdowns of costs for removal.

Correspondence regarding the renewal of Prince Charles' Patronage of the Society. These are:

• Letter from David Hutson, Clarence House, to Professor Francis Robinson, Royal Asiatic Society, to ask the Society to send an invitation to the Prince to extend his Patronage. Typed with printed letterhead, dated 8 November 2005.
• Letter from Francis Robinson, President, Royal Asiatic Society to David Hutson, Clarence House, to invite the Prince of Wales to continue his Patronage, to inform of the Society's imminent move to Stephenson Way and to invite the Prince to open these new premises. Typed with printed letterhead, 2 pieces, dated 28 November 2005.
• Letter from David Hutson, Clarence House, to Professor Francis Robinson, Royal Asiatic Society, to state that the Prince of Wales will extend his Patronage and to ask to see a draft of any press announcement concerning this. With this letter is a "Notice to organisations enjoying the Patronage of the Prince of Wales" setting out guidelines for the Patronage. Typed with printed letterhead, two pieces, dated 27 February 2006.
• Letter from Professor Anthony Stockwell, President, Royal Asiatic Society, to James Kidner, Clarence House, to thank for the annual review of the Prince's activities and to inform of the change of address for the Society. Typed, dated 12 August 2006.