Members of Council and Sub-Committees were asked to sign their attendance at the meetings. These five hardback notebooks contain these signatures. They cover the time periods: 9 June 1925 - 13 February 1936, 12 March 1936 - 3 October 1974, 10 October 1974 - 14 December 1995, 11 January 1996 - 25 May 2006, and 15 June 2006 - 12 June 2014

Two notebooks containing dates and instances of when the Society's seal was used - these include for such things as Honorary Fellowship certificates, Prize certificates, Share certificates and official authorisations. The books cover the time periods 1971-79 with additional 1999; and 1987-2001.

Ephemera associated with the governance of the Society including headed notepaper, copies of death certificates, examples of seals and logos and a photographic copy of a picture of the interior of the Thatched House Club where the initial meeting of the Society was held.

Examples of headed notepaper and pro forma letters from the Society's time at Grosvenor Street (1920-1947) - 21 pieces - and Queen Anne Street (1947-1988) - 11 pieces.

Printed, stamped, embossed and a wax imprint of examples of some of the emblems used by the Society through its history.

Various items connected with the Society's emblems:
Wood block for printing the Society's tree emblem and motto. Wood block for printing of elephant emblem. Steel engraving of Royal Asiatic Society seal. Two examples in green wax of the seal of the Society's elephant emblem. One example in red of the Society's elephant emblem. Plaster cast of the Society's tree emblem and motto with a fragment of the Society's emblem with wreath.

Since its initiation in 1823, the Royal Asiatic Society has held an annual Anniversary General Meeting. This is partly a business meeting where the accounts are presented, and a report given of the Society's affairs for the preceding year. It is also a celebration of the Society's achievements and activities. A lecture is usually given as part of the proceedings and the meeting has, in its history, been followed by a reception or meal. Due to the business side of the activities, relevant material will also be found within the Governance records and within the General Meeting Minutes.

The material identified in this catalogue include agendas, reports, invitations, press cuttings and photographs.

There is little material relating to the early Anniversary General Meetings. The items within the archive are:

• 'Proceedings of the Royal Asiatic Society of Great Britain and Ireland: Anniversary Meetings and Annual Reports of the Council, 1838 and 1839' - a printed pamphlet created by Harrison and Co., St. Martin's Lane, London.
• Royal Asiatic Society of Great Britain and Ireland: Anniversary Meeting and Twenty-Second Annual Report of the Council, 1845, also printed by Harrison and Co.
• 'The Royal Asiatic Society: A Year of Progress': an article from the Times of India, 1 June 1903, reporting on the Prince of Wales' attendance at the Society's Anniversary General Meeting and the happenings on the occasion.
• 'Hotel Cecil Ltd., Suggested Menu for 50 Couverts', dated 6 March 1907 - probably an estimate for a dinner after the Anniversary General Meeting. Typed with printed letterhead
• Notification of the Anniversary Dinner from C. Hughes, Secretary, Royal Asiatic Society, to be held at the Hotel Cecil on 8 June, 1911. Printed paper.
• Anniversary Dinner ticket for the Hotel Cecil, 20 May 1912. Printed card.
• Anniversary Dinner ticket for the Hotel Cecil, 5 May 1913. Printed card.
• Draft invitation for Anniversary Dinner at the Hotel Cecil on Wednesday 13 May.
• Election of Council for 1928-29. Printed list, dated March 1928, concerning Election of Officers at the Anniversary General Meeting.
• Council of Management, 1937-38, printed list of officers.
• Council of Management, 1938-39, printed list of officers.
• Election of Council for 1944-45. Printed list, dated 20 March 1944, concerning Election of Officers at the Anniversary General Meeting.
• Election of Council for 1946-47. Printed list, dated 20 March 1946, concerning Election of Officers at the Anniversary General Meeting.

The material for this period consists of:

• Invitation card for the Anniversary General Meeting on 9 May 1963. Printed card.
• Agenda for Anniversary General Meeting on 13 May 1965 and notification concerning Election of Officers for 1965-66. Printed paper.
• Agenda for Anniversary General Meeting on 12 May 1966 and notification concerning Election of Officers for 1966-67. Printed paper, 2 copies of Agenda.
• Agenda for Anniversary General Meeting on 11 May 1967 and notification concerning Election of Officers for 1967-68. Printed paper.
• Notification concerning Election of Officers for 1968-69. Printed paper.
• Agenda for Anniversary General Meeting on 8 May 1969 and notification concerning Election of Officers for 1969-70. Printed paper.
• Agenda for Anniversary General Meeting on 14 May 1970 and notification concerning Election of Officers for 1970-71. Printed paper, 2 copies of Agenda.
• Press release for publication on 15 May 1970 listing the Honorary Officers elected at the Meeting and the lecture given by Professor C.D. Cowan, typed.
• Notification concerning Election of Officers for 1971-72. Printed paper.
• Agenda for Anniversary General Meeting on 11 May 1972 with notification concerning Election of Officers 1972-73. Printed paper.
• Agenda for Anniversary General Meeting on 10 May 1973 and notification concerning Election of Officers for 1973-74. Printed paper.
• Agenda for Anniversary General Meeting on 9 May 1974 with application form for the Cocktail Party on the same day and and notification concerning Election of Officers for 1974-75. Printed paper.
• Notification concerning Election of Officers for 1975-76. Printed paper.
• Agenda for Anniversary General Meeting on 13 May 1976 and notification concerning Election of Officers for 1976-77. Printed paper.
• Agenda for Anniversary General Meeting on 12 May 1977 and notification concerning Election of Officers for 1977-78. Typed with printed letterhead.
• Press release for Anniversary General Meeting, 12 May 1978. Typed with printed letterhead.
• Agenda for Anniversary General Meeting on 10 May 1979. Typed with printed letterhead.
• Newspaper cuttings reporting the Anniversary General Meetings from The Times, 13 May 1966, 12 May 1967, 15 May 1970, 12 May 1972, 9 May 1975 and 14 May 1976; and the Daily Telegraph 12 May 1767, 10 May 1968, 9 May 1969, 15 May 1970, 13 May 1971 and 9 May 1975.

The material available for the Anniversary General Meetings from 1981-2000 is:

• Newspaper cutting from the Times, 15 May 1981, reporting on the occasion of the Society's Anniversary General Meeting.
• Photocopy of a newspaper cutting from the Daily Telegraph, 11 May 1984, reporting on the Reception held at the Society after their Anniversary General Meeting.
• Agenda and Application form for Reception Tickets for the Anniversary General Meeting, 14 May 1987. Typed, 1 sheet.
• Versions of a press release and allied correspondence regarding the President, Frank Steele, who took up office at the Anniversary General Meeting on 12 May 1988.Typed and handwritten, 7 pieces.
• Memo from L. Collins, Secretary, to members of the Society, 4 March 1993, to request any nominations for Officers of the Society reach her by 4 April 1993. On the reverse is a list of the current Council of Management. Typed, 1 piece.
• Agenda for the Anniversary General Meeting, 12 May 1994.Typed, 2 pieces.
• Agenda, Application form for Reception Tickets for the Anniversary General Meeting, 11 May 1995 and notification concerning Election of Officers for 1995-96. Typed, 2 pieces.
• Minutes of Anniversary General Meeting 11 May 1995.Typed, 1 piece.
• President's Agenda for Anniversary General Meeting, 1995. Typed with handwritten annotations, 1 piece.
• Appendix to Report of Council 1994. This report would have been presented at the 1995 AGM. Typed, 1 piece.
• Agenda and Application form for Reception Tickets for the Anniversary General Meeting, 9 May 1996 and notification concerning Election of Officers for 1996-97. Typed, 3 pieces.
• Council's Report to the Members of the Royal Asiatic Society for the Year ending 31 December 1995. Photocopy, 18 pieces.
• Memo from L. Collins, Secretary, to members of the Society, 23 February 1996, to request any nominations for Officers of the Society reach her by 4 April 1996. Typed, 1 piece.
• Memo from L. Collins, Secretary, to members of the Society, March 1997, to request any nominations for Officers of the Society reach her by 4 April 1997. Typed, 2 pieces.
• Agenda and Application form for Reception Tickets for the Anniversary General Meeting, 8 May 1997. Typed, 1 piece.
• Agenda and Application form for Reception Tickets for the Anniversary General Meeting, 14 May 1998 and notification concerning Election of Officers for 1998-99. Typed, 2 pieces.
• Minutes of the Anniversary General Meeting, 13 May 1999, with the Financial Statement, recommendations for Council and for election of Fellows. Typed, 3 pieces.
• Admission ticket for the Lecture and Reception following the Anniversary General Meeting, 13 May 1999, typed, 1 piece.
• Agenda and Application form for Reception Tickets for the Anniversary General Meeting, 11 May 2000. Typed, 1 piece.
• Minutes of the Anniversary General Meeting, 11 May 2000, with Nominations for Council 2000-2001 and notification for the procedure of Election of Officers. Typed, 4 pieces.
• Invitation card for the Anniversary General Meeting with Doreen Ingrams Memorial Lecture, on 11 May 2000. Printed card.