Letter from James and Edwards to T.W. Rhys Davids to acknowledge receipt of his letter.

Letter from T.W. Rhys Davids to James and Edwards in response to a letter received from James and Edwards. Rhys Davids provides the details of the contract and the debt owing from W.H. Allen & Co..

Memo of out of pocket costs and disbursements in the course of business between W.H. Allen & Co, and the Royal Asiatic Society, undated.

List of the liabilities of W.H. Allen & Co., which does not include those of the Royal Asiatic Society.

Estimates for production of letters regarding reviewing books for the Journal, typed and handwritten material, dated 2 April 1931 to 5th May 1931. These are:

• Pro forma letter from the Secretary, Royal Asiatic Society, asking for an estimate for 1000 copies of the letter typed beneath, undated.
• Letter from Stephen Austin and Sons, Ltd. to the Secretary, Royal Asiatic Society to send an estimate for the letters requested. The estimate is with the letter. Dated 2 April 1931.
• Estimate from Barnard & Crannis, Ltd. to the Royal Asiatic Society for 1000 letters, dated 2 April 1931.
• Estimate from Gale & Polden Ltd. for 1000 letters, dated 10 April 1931.
• Letter from the Secretary, Royal Asiatic Society, to Bernard and Crannis Ltd. to ask whether their estimate includes the cost of a heading, dated 4 May 1931.
• Two further copies of the proforma letter asking for estimates. One is annotated with 'Ordered by phone 5.5.31' and a sketch of the required heading. The other is annotated with a list of the companies asked for estimates and their comparative prices.
• A copy of the printed letter.

Correspondence concerned with missing and faulty offprints. These are:

• A letter from the Secretary, Royal Asiatic Society, to Stephen Austin and Son Ltd. concerned that Dr Emmerick had only received 25 offprints of his article. The Secretary was also concerned that Mr. Hansman's offprints had been delayed in their posting despite the stressed urgency. Dated 5 December 1969.
• Letter from John Hansman to Miles Bullivant, Sales Director, Stephen Austin & Sons Ltd., concerning the quality of the binding of his offprints and finger markings on pages preceding his plates, alongside the delay in the provision of the offprints which caused him to lose some funding for an excavation. Dated 3 December 1970.
• Letter from Miles Bullivant, Sales Director, Stephen Austin & Sons Ltd. to John Hansman to reply to his letter defending the company's production of the offprints and suggesting ameliorative measures, dated 9 January 1970.
• Letter from Miles Bullivant, Sales Director, Stephen Austin & Sons Ltd. to Miss Diana Crawford, Secretary, Royal Asiatic Society, concerning the letter the company had received from John Hansman and suggesting the Society might be called upon to arbitrate, dated 9 January 1970.
• Draft letter from Diana Crawford, Secretary, Royal Asiatic Society, to Miles Bullivant, Sales Director, Stephen Austin & Sons Ltd. concerning the offprints. She points out not only were they defective but also significantly delayed. She suggests an apology would be in order to Hansman and also points out the delay in receiving other offprints requested by the Society. Dated 19 January 1970.
• Letter from Miles Bullivant, Sales Director, Stephen Austin & Sons Ltd. to Diana Crawford, Secretary, Royal Asiatic Society, in which he states he has received a further letter from John Hansman but doesn't know how to proceed other than a further apology. There may be a chance of a reprint if the type is still available. Dated 22 January 1970.
• Letter from Miles Bullivant, Sales Director, Stephen Austin & Sons Ltd. to Diana Crawford, Secretary, Royal Asiatic Society, to enclose a letter to John Hansman and to inform of the action they are undertaking. He also apologise for not attending to Miss Crawford's other queries and assures her that the delayed copies will be sent that day. Dated 28 January 1970. The letter is enclosed in which he states that they will be able to reprint his offprints after they have printed the current edition of the Journal. Also dated 28 January 1970.
• Letter from Diana Crawford, Secretary, Royal Asiatic Society, to Miles Bullivant, Sales Director, Stephen Austin & Sons Ltd. to thank for his letter and inform that she has received the delayed offprints, dated 30 January 1970.

Letter from C. Templey, Account Executive, Stephen Austin and Sons Limited, to Dr Bivar, Royal Asiatic Society, concerning the binding and production of the special edition of the journal in honour of Mortimer Wilson. The company is now ready to do the final proofs and wish to know about the binding and lettering required for the two specially bound copies. He also acknowledges receipt of the Society's Annual Report. There is an annotation, in Bivar's hand, to ask Diana Crawford, Secretary, Royal Asiatic Society, to file the letter and ensure the proofs are received in the next ten days. The note is dated 22 March 1972.

Correspondence concerning an alleged debt for offprints of an article by B.G. Martin and Dr Freeman-Grenville. These are:

• Letter from Diana Crawford, Secretary, Royal Asiatic Society, to Dr. Freeman-Grenville to enquire whether he had requested 25 additional offprints. If he hadn't the Society would pay the outstanding debt to the printers. Dated 8 June 1977.
• Letter from Diana Crawford, Secretary, Royal Asiatic Society, to Dr. B.G. Martin, similarly asking whether he had requested additional offprints. Dated 8 June 1977.
• Letters from Diana Crawford, Secretary, Royal Asiatic Society, to Dr. B.G. Martin, and Dr. Freeman-Grenville to inform that she had paid the debt to Stephen Austin as she had failed to receive a reply from either of them. Both dated 26 July 1977.
• Letter from Dr. B.G. Martin to Diana Crawford, Secretary, Royal Asiatic Society to inform that he felt the debt was a clerical error of the Society's but he is sending a placatory cheque, dated 4 August 1977.

The Journal Editorial Board was constituted in 2019, since when biannual meetings have occurred. These are the Minutes for the Meetings. Much of the decision-making about the administration of the Journal has historically been undertaken by the Publications Committee of the Society. The Minutes for the committee have also been catalogued.

This series covers the following meetings:

• 14 March 2019
• 31 October 2019
• 5 November 2020
• 22 April 2021
• 28 October 2021
• 7 April 2022
• 13 April 2023
• 5 October 2023
• 11 April 2024
• 10 October 2024
• 10 April 2025
• 9 October 2025 (wanting)

Also included is the minute of the Nomination Committee for the Associate Editorship Positions at the JRAS for 25 June 2020.

Most administrative documents are only kept during their working life. These documents have been deemed as of potential archival value. They are:

• Enlargement of the Journal, a report detailing what enlargement of the Journal would entail, prepared for the Publications Committee by Dennis Duncanson, dated 16 October 1982.
• Undated letter to Dennis Duncanson regarding the Editor's functions and responsibilities.
• Editorship of the Journal - report on how the editor's roles should be altered and supported. Written by Dennis Duncanson, dated 23 November 1983.
• Paper presented to the Council to discuss the merits on increasing the size and frequency of the Journal and of paying a fee to a part-time Assistant Editor, written by Charles Beckingham, dated 2 December 1986.
• Journal of the Royal Asiatic Society: Statement of Editorial Policy by David Morgan, Honorary Editor, dated, 13 February 1989.
• Journal of the Royal Asiatic Society, by Peter Collin and David Morgan, concerning the future publisher for the Journal, dated 6 October 1989.
• The future of the Journal of the Royal Asiatic Society: A Discussion Paper, written by David Morgan, dated 22 February 1990
• Journal of the Royal Asiatic Society: going online, paper by Sarah Ansari, dated October 2000. Guidelines for the Transliteration of Oriental Languages, giving standard orthography for Asian languages, undated.
• Royal Asiatic Society JRAS: editorial policy and procedures by Sarah Ansari, dated 4 December 2001.
• Notes on the preparation of typescripts for publication in the JRAS, giving details of correct presentation of articles. Original electronic document dated ‎13 ‎June ‎2005.
• Preparing for four issues concerning increasing the number of issues from 3 to 4 per year, by Charlotte de Blois and Sarah Ansari, dated 14 September 2006. (electronic document)
• Invitation to a Reviewers' Evening, dated 22 March 2007. (electronic document)
• International Editorial Board, a list of board members with their areas of expertise. Original electronic document dated 10 December 2009.
• Letter of invitation to join the Editorial Board, pro forma letter from Sarah Ansari. Original electronic document dated 13 February 2012.
• Journal of the Royal Asiatic Society and Open Access: a general briefing, by Martine Walsh, Senior Commissioning Editor, HSS Journals, Cambridge University Press, dated June 2012. (electronic document)
• Guest editorship of special issues: JRAS protocol, original electronic document dated 29 ‎October ‎2018.
• JRAS Guidelines. for the preparation of an article manuscript, dated January 2019.
• An Analysis of Submissions between February and September 2018 detailing the subject and geographical areas of submitted articles. Original electronic document dated 13 March 2019.
• Manuscripts received - diagram detailing countries of authors. Original electronic document dated ‎30 ‎October ‎2019.
• Reliable Reviewers - list of people suitable to ask for book reviews. Original electronic document dated April 2020.
• FAO of the Editorial Board from Dr Gordon Johnson, extract from an email concerning the response of Cambridge University Press to the covid-19 pandemic, October 2020
• Role and Responsibilities of a JRAS Associate Editor, by Sarah Ansari. Original electronic document dated 10 ‎December ‎2020.
• 'Points for Secretary of Royal Asiatic Society', typed notes regarding Journal orders including for private copies, proofs, list of members, etc, dated 30 September 1930 (transferred from the Royal Anthropological Institute to the Society in March 2026.
• Process for replacement of the Journal Editor by Gordon Johnson for presentation to the Editorial Board, dated 22 April 2021. (electronic document)
• Procedure for appointment of a new editor, describing the process undertaken for the appointment of a new editor for the Journal, by Gordon Johnson, dated 30 September 2021. (electronic document)
• A perspective on the current (rather volatile) state of academic publishing by Gordon Johnson, dated October 2021. (electronic document)