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This archive consists of correspondence, documentation, reports and allied material concerned with the loans of the Collections of the Society to other institutions predominantly for exhibition but sometimes for more long-term care. The Society has not kept comprehensive records throughout its history. Further information pertaining to the Loans from the Society can be found in the Minutes for the meetings of the Council and Library Committees. Loans continue in the life of the Society. More recent ones are held in the Society's records management system and will be transferred to the archive in due course.

This catalogue contains the policy documents of the Society regarding Collections management. Because of the relatively small nature of the Society, historically many such policy decisions have been made by its Council or Library Committee, recorded in the Minutes of the Meetings, and these Minutes used as the "policy documents". Further some Collections management policy is covered by the Charters and Byelaws of the Society. Therefore researchers of policy decisions should also consult these materials.
The creation of policies and their updating is an ongoing process. Historic ones have been added to this catalogue; and others will be added as they become available.

Lists of Royal Asiatic Society "Delegate Representatives" attending conferences from November 1930 to September 1939. The first sheet, A, covering the time period 1930-1933, lists the Conferences but not the delegates. Sheets B & C, covering 1933-1939, give the delegates appointed.

"Royal Asiatic Society Emergency Plan" detailing procedures and priorities in the event of an emergency affecting the Collections. Typed document.

"Royal Asiatic Society Emergency Plan 2015" detailing procedures and priorities concerning the Collections in the event of an emergency. Electronic document.

"Royal Asiatic Society Emergency Plan 2015" (redacted) detailing procedures and priorities concerning the Collections in the event of an emergency. Electronic document.

These records were produced in administrating the finances of the Society. Much of the day-to-day finance records have not been kept. The archival documents include signed accounts, dealings with the Charity Commission and Inland Revenue, administrations of grants, donations and bequests, and Minutes of a Fundraising Committee,

The signed Minutes and some associated correspondence of the Meetings of the Royal Asiatic Society's Finance and Investment Committees.

"Royal Asiatic Society Gold Medal" - newspaper cutting from The Times for Saturday 4 June 1932 to announce that the Gold Medal will be presented to Aurel Stein in recognition of his distinguished services in Oriental research.

The material in this catalogue was formed in the administration of the Governance of the Royal Asiatic Society. They include Reports and Statements, Correspondence concerned with both internal and external business, Attendance Books, Records of use of the Society's Seal, examples of emblems and seals, and some other ephemera.