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This sub series contains correspondence regarding the choice of candidate for the Gold Medal and arrangement of its subsequent presentation.

Correspondence regarding the bequest of Dr Herbert Chatley of books related to Chinese matters. Four Letters:

• Letter from the Sub-Manager, Lloyds Bank Limited, to the Secretary, Royal Asiatic Society, to inform of the bequest. Typed with printed letterhead, 1 piece, 1 side, dated 31 January 1955.
• Letter from Mrs M Davis, Secretary Royal Asiatic Society, to the Sub-Manager, Lloyds Bank, to thank him for the information and to ask if the books could be brought by carrier to the Society. Typed, 1 piece, 1 side, dated 1 February 1955.
• Letter from the Sub-Manager, Lloyds Bank Limited, to the Secretary, Royal Asiatic Society, to give information regarding the dispatch of the books. Typed with printed letterhead, 1 piece, 1 side, dated 12 February 1955.
• Letter from J.H.P. Pafford, Goldsmiths' Librarian, University of London Library, to Secretary, Royal Asiatic Society, to inform that the books forming the Chatley bequest were now in his possession. Typed with printed letterhead, 1 piece, 1 side, dated 14 April 1955.

This file contains documents relating to building works planned or carried out at the Society’s premises at 74 Grosvenor Road. The material consists primarily of correspondence between Colonel Hoysted, RAS Secretary; E. S. M. Perowne, Honorary Treasurer; D. H. Brammal, solicitor; building tenants; and various service providers regarding specific works, including:

• Two letters with Haymarket & City Window Cleaning Co. regarding the provision of cleaning services. Typed, 2 pieces, dated 30 November-2 December 1931.

• Three letters with Messrs H. & E. Lea Ltd. regarding drainage work to be executed at the Society following the inspection by the London Sanitary Protection Association. With the letters is an estimate from R. Dallyn Son & Stoner. Typed, 4 pieces, dated 31 July-10 August 1931.

• Documents relating to building works to be executed at certain basement rooms of the building used for accommodation of a caretaker. These include a letter to E. S. M. Perowne, regarding recolouring and painting of the room; letters from builders Messrs H. & E. Lea Ltd. and W. H. Lambert & Sons providing estimates for the works; and two specifications of works supplied by Messrs H. & E. Lea Ltd. Typed, 10 pieces, dated 28 September-10 October 1931.

• Three letters with Messrs H. & E. Lea Ltd. regarding ceiling work to be executed at the ‘Musicians Room’ on the 2nd floor of the building. With the letters is an estimate supplied by the same. Typed, 4 pieces, dated 10-13 October 1931.

• Two sets of specification of various works proposed to be executed at different locations of the building, supplied by Messrs. H & E Lea Ltd. in July 1931 and May 1933 respectively. These include washing and painting railings, preparing and erecting shelf fitting, and staining woodwork, etc. Typed, 4 pieces.

• Two letters with United Vacuum Cleaner Company regarding the provision of cleaning services. Typed, 2 pieces, dated 29-30 June 1932.

• Three letters with Messrs H. & E. Lea Ltd. regarding drainage and sink works to be executed at the top flat of the building. Typed, 3 pieces, dated 8-12 December 1933.

• Documents relating to electrical works to be executed at the top flat of the building occupied by tenant Mrs G. D. Sword. These include letters from a builder and electrical engineer reporting on the issue and providing estimates for the works, letters with E. S. M. Perowne regarding conducting an inspection of the whole building, a letter to Mr Bramall clarifying the responsibility for conducting re-wiring work, letters with Mrs Sword regarding further issues of her flat, letters with Ellis & Ward Ltd for carrying out such works, a tender for electrical bells, and a report on the electrical installation of the Society. Typed and handwritten, 24 pieces and 2 paper files, dated 19 October 1933–27 July 1934.

• Two letters with Beau Brummel Ltd. regarding carpet cleaning, with an estimate listing the type and size of each carpet at each location in the building. Typed, 4 pieces, dated 12-17 July 1934.

• Documents relating to proposed alterations in Room 6, newly let to the tenant and member Miss Helen Carey, as well as works in other basement rooms, chiefly concerning shelving. These include correspondence with the builder Ernest Setchell and estimates supplied by the company; a pencil plan of the Pamphlet Room; a letter to the solicitor regarding drafting an agreement; and several handwritten notes. Typed and handwritten, 11 pieces, dated 18 January-3 February 1936.

• Documents relating to the replacement of the existing gas cooking stove with a new model. These include a letter from E. S. M. Perowne giving his views and multiple letters with the Gas Light and Coke Company regarding the new model and the cost involved. With the letters are several agreements for hire of apparatus of the company and some handwritten notes. Typed and handwritten, 21 pieces, dated 31 October-24 November 1936.

• Letter from architect Frederick J. Gibbins offering suggestions for fixing book racks at the bottom of the staircase well to provide additional book storage within the building. Typed, 2 pieces, dated 1 April 1936.

• Four letters with Messrs. H. & E. Lea Ltd. regarding the provision of shelving in the Library for the sum of £17. Typed, 6 pieces, dated 3 November 1937-14 February 1938.

• Six letters with the London Sanitary Protection Association, regarding arranging inspection of the drainage system of the Society. With the letters are two copies of a printed memorandum as to the necessity of periodical inspection. Typed, 9 pieces, dated 28 June 1935-30 June 1938.

Correspondence concerning the presence or absence of members at the Council Meeting of the China Society set for 21 April 1931.

Letter from Mrs R. Drury-Lowe to Silcock to ask if she may attend the Conversazione as she was supposed to be attending with her brother, Sir Montagu Beauchamp, who unfortunately is away from London on important business, dated 10 February 1931. Also a letter from Margaret Knight to send her apologies, dated 12 February 1931.

Correspondence regarding arrangements for China Society Dinner held on the 11th June 1931 at the Trocadero restaurant. There are seven letters concerning guests, their placement at the dinner, and the toasts. There is also a menu card for the Dinner and a printed copy of the Chinese National Anthem.

The correspondence regarding appointments to and resignations from the Council consists of the following material:

1920s

• Letter from George A. Grierson to Lord Reay to tender his resignation from being Honorary Secretary for the Society with a note of the reply sent to him. Two pieces, handwritten and typed, dated 6 March 1920.
• Letter from the Secretary to Sir Edward Maclagan, to inform him that the Council wished to appoint him a Vice-President after his term as President, 1 piece, dated 14 March 1928.
• Pro forma letter from the Secretary to inform individuals of their nomination to a position on Council, 1 piece, dated 14 March 1928.

1940s

• Letter from R.E. Enthoven to Richard Winstedt to inform he was willing to undertake a further term of office, 1 piece, dated 14 February 1943.
• Letter from L.C. Hopkins to Mrs Davis, Secretary to tender his resignation from the Council, 1 piece, dated 6 September 1943.
• Letter from Richard Burn, Vice-President, to Mrs Davis, Secretary, to inform he would be unable to make the Council Meeting due to black-out restrictions, 1 piece, dated 5 December 1943.
• Letter from Alfred Master to Richard Winstedt to accept the honour of becoming a member of Council, 1 piece, dated 11 December 1943.
• Letter from Robert Codrington to Richard Winstedt to suggest several people as potential Council members, 1 piece dated [5 January 1944].
• Letter from Charles A Kincaid to Mrs Davis, Secretary, to tender his resignation, 1 piece, dated 3 February 1944.
• Letter from L.M. Clauson to Mrs Davis, Secretary, to refuse the invitation to serve on Council, 1 piece, dated 13 February 1944.
• Letter from C.J. Gadd to Mrs Davis to refuse the invitation to serve on Council, 1 piece, dated 21 February 1944.
• Letter from C.N. Seddon to Mrs Davis, Secretary, to refuse the invitation to serve on Council, 1 piece, dated 3 March 1944.

1960s

• Two letters from R. L. Turner to D. M. Lang, Honorary Secretary, first one dated 13 April 1963, regarding the Council's proposal of electing him as an Honorary Vice-President and his wish to remain on the Editorial Board of the Society; the other dated 25 May 1963, saying that 'a certain wartime stubbornness' has enabled his chief contributions to oriental studies and conveying his gratitude to Council for the election. 2 pieces.
• Letter from Vladimir Minorsky to Sir Richard Winstedt to ask him to reconsider his retirement from the Society, 1 piece dated 10 February 1964.

1970s

• Correspondence between Diana Crawford, Secretary and G.A. Claver concerning his nomination to serve on Council, 2 pieces, dated 18 February - 24 February 1974.
• Three letters with Sir Harold Bailey, regarding the Council's nomination of him as an Honorary Vice-President, which he accepted. 3 pieces, dated 13-19 February 1976.
• Note from Professor E. J. W. Simon, accepting the nomination as an Honorary Vice-President, and reply from the Society. 2 pieces, dated 18-19 February 1976.

1980s

• Letter from Michael Loewe to the President to tender his resignation from the Council, 2 pieces, dated 31 May 1982.
• Correspondence between Simon Digby and the President concerning his resignation as Honorary Librarian, 2 pieces, dated 12 and 23 April 1985.
• Letter from E.V. Gibson, Secretary, to Ralph Pinder-Wilson to inform that his nomination to Council was approved at the Anniversary General Meeting, 1 piece dated 10 May 1985.
• Letter from E.V. Gibson, Secretary, to J.B. Selwyn to inform that his nomination for Council was approved by the Council and to ask whether he is willing for his name to stand at the Anniversary General Meeting, 1 piece, dated 14 March 1986.
• Letter from Charles R. Bawden to Dennis Duncanson to tender his resignation from the Council, 1 piece, dated 22 July 1988.
• Letter from Caroline Finkel to Lydia Collins, Secretary, to confirm that she is unable to stand for Council, 1 piece, dated 2 May 1989.
• Letter from Dennis Duncanson, Director, to J.R. Knox concerning his place on Council due to lack of payment of his subscription, 1 piece, dated 16 March 1989.
• Letter from Lydia Collins, Secretary, to Dr MacDowall to inform that his nomination to Council was approved at the Anniversary General Meeting, 1 piece, dated 16 May 1989.
• Letter from Lydia Collins, Secretary, to Professor Gombrich to inform that his nomination to Council was approved at the Anniversary General Meeting, 1 piece, dated 16 May 1989.

1990s

• Notes from David Bivar and David Morgan to Frank Steele to suggest names for nomination to Council, 2 pieces, dated 5-6 February 1990.
• Correspondence regarding the resignation of Frank Steele as President of the Society, 3 pieces, dated 26 June-30 July 1990.
• Correspondence between David Bivar, President, and Richard Gombrich concerning Gombrich's resignation from Council, 4 pieces, dated 17 December 1990 - 17 February 1991.
• Letter from Richard Gombrich to Lydia Collins, Secretary, concerning his resignation, 1 piece, dated 12 January 1991.
• Correspondence between David Bivar, President, and J.D. Smith concerning Smith's resignation from Council, 2 pieces, dated 14 and 22 October 1993.
• Correspondence regarding the proposal of Venetia Porter as a member of Council, 3 pieces, dated 29 March 1994.
• Correspondence regarding the proposal of Dominik Wujastyk as a member of Council, 2 pieces, dated 30 and 31 March 1994.
• Correspondence between G.W. Shaw and David Bivar, President, concerning Shaw's resignation from Council, 2 pieces, dated 12 and 14 April 1994.
• Letter from I.J. Leslie to Lydia Collins, Secretary, to inform that she was delighted to be nominated for Council, 1 piece, dated 4 May 1994.
• Letter from D.J. Duncanson to Venetia Porter to send a personal word of welcome to the Council, 1 piece, dated 17 May 1994.
• Letter from David Morgan to Lydia Collins, Secretary, to suggest possible candidates for Council, 1 piece, dated 19 December 1994.
• Letter from Lydia Collins, Secretary, to Dr Walls to inform that his nomination to Council was approved at the Anniversary General Meeting, 1 piece, dated 12 May 1995.
• Letter from Barbara Brend to Dr D. MacDowall, President, to inform that she would be willing to serve on a Sub-committee, 1 piece, dated 6 October 1995.
• Letter from Michael Macdonald to David MacDowall, President, to suggest candidates for election to Council and to report on a visit to Sion College, 2 pieces, dated 14 January 1996.
• Letter from Phillipa Vaughan, Director, to David MacDowall, President, to suggest candidates for election to Council, 1 piece, dated 30 January 1996.
• Letter from J.E. Reade to David MacDowall, President to suggest a candidate for President and for new Council members, 1 piece, dated 1 February 1996.
• Letter from Lydia Collins, Secretary, to L. Conrad to inform that his name was approved by Council for nomination to go forward for election at the Anniversary General Meeting, 1 piece, dated 9 February 1996.
• Correspondence between Lydia Collins, Secretary, and Renate Sohnen-Thieme concerning her name being approved by Council for nomination to go forward for election at the Anniversary General Meeting, 2 pieces, dated 9 and 2 February 1996.
• Letter from Lydia Collins, Secretary, to B.C Bloomfield to inform that his name was approved by Council for nomination to go forward for election at the Anniversary General Meeting, 1 piece, dated 9 February 1996. The letter is annotated with his acceptance.
• Correspondence between Lydia Collins, Secretary, and Robert Arbuthnot concerning his name being approved by Council for nomination to go forward for election at the Anniversary General Meeting, 2 pieces, dated 13 and 15 February 1996.
• Correspondence between Lydia Collins, Secretary, and Farrokh Vajifdar concerning his name being approved by Council for nomination to go forward for election at the Anniversary General Meeting, 2 pieces, dated 20 and 21 February 1996.
• Letter from Lydia Collins, Secretary, to Helen Cordell to inform that the Council has agreed that she can take up the post of Honorary Librarian, 1 piece, dated 16 April 1996.
  Note from Professor E. J. W. Simon, accepting the nomination as an Honorary Vice-President, and reply from the Society. Dated 18-19 February 1976.
• Letter from Lydia Collins, Secretary, to Dr Dennis Duncanson regarding the Council's nomination of him as an Honorary Vice-President, and that after a prior discussion his acceptance has been conveyed to the President. Marked 'copy'. 1 piece, 20 February 1997.
• Letter from T.N. Guina, Secretary, to David Bivar to welcome him back to Council, 1 piece, dated 4 June 1999.

2000s

• Letter from Dr G.S.P. Freeman-Grenville to Francis Robinson concerning the vacancy in the Presidency, 1 piece, dated 2 February 2000.
• Letter from Anthony Stockwell to Francis Robinson to inform that he is willing to stand for the Presidency, 1 piece, dated 2 February 2000.
• Email exchange between Adrian Thomas, Secretary, and Helen Cordell, Honorary Librarian, regarding the proposals of David Bivar and Godfrey Goodwin as Honorary Vice-Presidents to recognise their long service with the Society. 2 pieces, dated 3 July 2003.
• Letter from Godfrey Goodwin to Francis Robinson to inform that he would be honoured to accept the position of Honorary Vice-President, 1 piece, dated 27 December 2003.

Correspondence regarding the possibility of the Royal Asiatic Society being given premises with the East India Association, the National Indian Associatation and the Northbrook Club.

Correspondence concerned with the donation of the papers and photographs of E.W. Hutchinson concerned with his time and work in Thailand, given by Hutchinson's nephew, J.A. Howell.

• Letter from the Assistant Librarian, Royal Asiatic Society, to Professor E.H. Simmonds, President, concerning the donation of the material, dated 1 December 1972.
• Letter from the Assistant Librarian, Royal Asiatic Society, to A.J. Howell to thank for the donation and to inform that the President had looked at the material, dated 28 February 1973.
• Handwritten notes with some biographical details of Hutchinson.

Three letters from Colonel T.L.G. Gayer-Anderson concerning the bequest of his brother to the Society following his death in 1946. Two are sent in February 1946 to inform of the bequest and to list the items. These are both typed with handwritten annotations, each 1 side, dated 3 and 28 February 1946. The third concerns the presentation of objects to the Society's Museum and to enquire whether the Society would be interested in photographs of the house of his brother, Major Robert Grenville Gayer-Anderson, in Cairo, handwritten, 3 sides, dated 25 July 1947.