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Documents and correspondence concerned with the administration of the Award:

• Letter from Elizabeth Samson to Professor A.D.H. Bivar, President, Royal Asiatic Society, expressing her concerns that the Award should primarily be for student travel. She has only been informed of one use of the Award for a publication, Islamic Fundamentalism, following a seminar. She asks for a meeting to be arranged to discuss the matter. Handwritten, one piece, dated 22 July 1991.
• List of correspondence concerning the award, mentions of its use, and current details of the account. Handwritten, 1 piece, undated [1991].
• Letter from A.D.H. Bivar to John Payne, Hon. Treasurer, Royal Asiatic Society, to inform concerning the letter sent from Elizabeth Samson, and proposing visiting her in September to discuss her concerns. Typed, 1 piece, dated 30 July 1991.
• Copy of a letter from John Payne to Ralph Pinder-Wilson to inform of Elizabeth Samson's letter and the impending visit on which he will accompany Professor Bivar. Typed, 1 piece, dated 1 August 1991.
• 'File Note: Dr. O.W. Samson Fund' - Note on the forthcoming visit to Mrs Samson and the references to the fund in the Council Minutes. Typed, 1 piece, dated 1 August 1991.
• 'Dr. O.W. Samson Fund' - report, written by John Payne, on the visit of the President and the Honorary Treasurer to Elizabeth Samson and the proposals for the administration of a Travelling Award, Typed, 3 pieces, dated 16 September 1991.
• Letter from Elizabeth Samson to Lydia Collins, Secretary, Royal Asiatic Society, to thank for her letter and to ask her to thank Professor Bivar and John Payne for their understanding. Handwritten, 1 piece, dated 15 December 1991.
• Note from Sharon Eicher to the Royal Asiatic Society to ask if she is eligible to apply for the award. Handwritten, 1 piece, dated 1 April 1992.
• Letter from Clio Whittaker, SOAS Journals, to Lydia Collins, Secretary, Royal Asiatic Society, to enclose a copy of the Bulletin in which the Society had placed an advertisement for the O.W. Samson Travelling Award and to send the invoice. Two pieces, typed and handwritten, dated 3 November 1992.
• 'The Royal Asiatic Society of Great Britain and Ireland, O.W. Samson Travelling Award (1993)' - notice of the award and to invite applications. Printed, 2 copies.
• List of institutions to which adverts had been sent. Typed, 1 piece, dated August 1993.

Letter from A.D.H. Bivar to C.F. Beckingham enthusing about the proposed award.

The Royal Asiatic Society Medal was instigated in 2000 to replace the Society's Triennial Gold Medal and to be awarded in recognition of an outstanding contribution to scholarship in the field of Asian Studies. A new design for the Medal was sought and this was commissioned from Danuta Solowiej-Wedderburn. The medal took longstanding symbols of the Society and gave them a modern twist. She suggested:

'The starting point for the design of the medal was an article by John Hansman in the Society's Journal of 1984: ‘The Emblems, Medals and Medallists of The Royal Asiatic Society’. I was very inspired by the Daniells’ design of a caparisoned elephant for a signet, first produced in 1824, which was used to seal letters and documents. A simplified version of this design by Professor Perceval Yetts has become the ‘logo’ of the society, stamped on its letter head and on all its publications, and so it was a particularly appropriate image to use. I depicted the signet impressed into the brass as if it were wax, to act as a metaphor for the medal as a ‘seal of approval’. Unlike most Victorian award medals the lettering is incised, this is so that it will blend in with the name of the recipient, which obviously has to be engraved at a later date. In 1823 the Banyan tree was chosen for the society’s official seal by the Council and it has been depicted on previous medals commissioned by the society. It is a magnificent tree and an apt symbol of the society, growing strong and branching out. The medal was cast (rather than struck) which allows for more depth in modelling and I tried to take advantage of that by depicting the tree as a mature and vigorous plant, still growing strongly.' (Email, see details in the catalogue).

The medal was first awarded to John Gullick in 2001 with subsequent awards being made:
2003 – Professor Edmund Bosworth
2006 – Professor Christopher Shackle
2009 – Professor Sir Christopher Bayly
2014 – Dr Bridget Allchin and Professor David Bivar
2019 - Professors Carole and Robert Hillenbrand
2023 – Robert Irwin

The material covered by this catalogue consists of correspondence and administrative documents concerning the setting up of the award and the commissioning of the medal, and the individual awards. There are also photographs of some of the award events and a sample of the medal.

The Royal Asiatic Medal was given to both Bridget Allchin and A.D.H. (David) Bivar in 2014. The archival material consists of :

• Publicity poster for the award ceremony for Bridget Allchin held on 13 March 2014 (this is held electronically).
• Four digital photographs of the award ceremony to David Bivar held on 10 October 2014.

Letter from C. Templey, Account Executive, Stephen Austin and Sons Limited, to Dr Bivar, Royal Asiatic Society, concerning the binding and production of the special edition of the journal in honour of Mortimer Wilson. The company is now ready to do the final proofs and wish to know about the binding and lettering required for the two specially bound copies. He also acknowledges receipt of the Society's Annual Report. There is an annotation, in Bivar's hand, to ask Diana Crawford, Secretary, Royal Asiatic Society, to file the letter and ensure the proofs are received in the next ten days. The note is dated 22 March 1972.

Material concerned with the Sesquicentenary Reception held on 19 February 1972 with Her Majesty the Queen and HRH The Duke of Edinburgh in attendance.

Organisational Lists and Letters for Sesquicentenary Reception. These are:

• "Reception - Monday 19th February 1973" - lists of guests at the Reception and duties of members of the Society in overseeing the event, 6 pieces, typed with annotations.
• "Press Arrangements - Miss Anne Hawkins" - arrangements and queries concerning the needs of the press, 1 piece, typed with handwritten annotations.
• "Programme & Time-table for the visit of Her Majesty the Queen & His Royal Highness the Duke of Edinburgh to the Royal Asiatic Society on Monday 19th February 1973", typed list.
• "The City of Westminster Civic Protocol" listing the protocol for functions at which the Lord Mayor and Lady Mayoress are attending. With this list is another sheet containing biographical details for the Lord Mayor and Lady Mayoress. Two pieces, printed.
• Official letter from A.D.H. Bivar, Director, concerning the Ballot for attendance at the Reception, typed with printed letterhead. With this are 2 copies of the ballot form, typed.
• Official letter from A.D.H. Bivar, Director, concerning arrangements for the Reception.
• "Notes for the Guidance of Fellows on the Occasion of the Visit of Her Majesty the Queen and His Royal Highness the Duke of Edinburgh to the Society on February 19th 1973 - typed, 1 piece.

In commemoration of the Sesquicentenary, the Royal Asiatic Society considered a number of publications. This material contains some draft material for publications an correspondence concerning publications.

Correspondence regarding possible publications to commemorate the Royal Asiatic Society's sesquicentenary. These are:

• Correspondence concerning a possible donation from Sir John Galvin towards a publication to commemorate the Society's sesquicentenary. These include correspondence with Professor Arberry, Harold Bailey, and R.J. Hayes, concerning contacting Galvin; correspondence with John Galvin himself; and correspondence with W.E.D. Allen concerning his influence on Galvin. 11 items, dated 26 May 1966 - 29 April 1971.
• Correspondence with Professor E.G. Turner concerning the possibility of the Union Academique Internationale being involved in publication of a facsimile of the Society's Jami'al-tawarikh manuscript. 7 items, dated 27 July 1971 - 7 October 1971.
• Correspondence with Professor David Talbot Rice to ask whether he would be involved in the publications of the Rashid al-Din manuscript. 3 items, dated 4 October 1971- 19 March 1972.
• Correspondence between B.W. Robinson and Charles Beckingham concerning his chapter for "The Royal Asiatic Society: Its History and Treasures" on the history of the Society. 6 items, dated 12 January 1972 - 5 June 1972.
• Correspondence concerning the article by C.E.J. Whitting on Sir Richard Burton for "The Royal Asiatic Society: Its History and Treasures". 5 items, dated 5 June 1972 - 27 July 1972.
• Letter to Douglas Barrett concerning contributing an article on the Society's boundary stone from Java for the "The Royal Asiatic Society: Its History and Treasures", dated 9 November 1972.
• Correspondence concerning the administration and editing of "The Royal Asiatic Society: Its History and Treasures". 4 items, dated 18 August 1972 - 13 November 1972.
• Letter from A.D.H. Bivar to Diana Crawford, Secretary, Royal Asiatic Society, concerning a donation toward the preparation of a Numismatic Index to the Society's Journal, dated 21 October 1972.
• Letter from B.W. Robinson to Professor H.L. Shorto to ask if he would include an article concerning the Royal Asiatic Society's sesquicentenary in the Bulletin for SOAS, dated 5 May 1972.
• Letter from Dr J. G. de Casparis, SOAS, communicating his disappointment that the Society has approached someone else to write a piece on old Javanese sculpture in the commemorative volume, despite having been asked to do so. With a reply from Dennis Duncanson to clarify the misunderstanding. Two letters, dated 15 Janaury-4 February 1973.
• Letter from Simon Digby to Stuart Simmonds saying that he has received an admirable article from John van Lohuizen, dated 24 April 1974.
• Letter from E. de Unger to Stuart Simmonds offering to contribute to the Society's appeal and expressing willingness to assist with the publication of the commemorative volume. With a copy reply. Two letters, dated 19-25 April 1974.
• Letter from B. W. Robinson to Stuart Simmonds, RAS President, regarding the use of British Library’s images of the Rashid al-Din manuscript in Basil Gray’s publication, dated 6 December 1974
• Letters with Miss Norah M. Titley, British Library, regarding revisions to her article on RAS Persian 248a written for the sesquicentenary issue of JRAS, and subsequent delivery of a complimentary copy of the sesquicentenary volume to the contributors. Three letters, dated 16 January 1978-16 November 1979.
• Letter from Dr Bengt Peterson, Sweden, asking whether a special price for The Royal Asiatic Society: Its History and Treasures will be offered to fellows, undated.
• Letters between Charles Beckingham and the Marc Fitch Fund regarding a grant of £500 and a loan of £1000 made by the Fund towards the publication of The Royal Asiatic Society: Its History and Treasures. Nine letters, dated 18 April 1977-8 February 1982.
• Letters with E. J. Brill, publisher, regarding estimates for printing The Royal Asiatic Society: Its History and Treasures, a special copy produced for the Queen, and subsequent delivery of printed copies. Eight letters, dated 2 October 1975-18 March 1980.
• Note to A. D. H. Bivar regarding contacting the International Union for oriental & Asian Studies about a grant towards the publication of The Royal Asiatic Society: Its History and Treasures, with Bivar’s reply explaining the context and difficulty of the application, dated 7 April 1980.
• Note from Stuart Simmonds to Dennis Duncanson reporting on the meeting with E. J. Brills regarding pricing, distribution and other matters relating to the publication of The Royal Asiatic Society: Its History and Treasures, undated.
• Notices for supplying copies of The Royal Asiatic Society: Its History and Treasures to the Agent for the Legal Deposit Libraries under the Copyright Act, dated 19 January 1980.

Letter from Dr. A.D.H. Bivar to Miss D. Crawford, RAS Secretary, to give his report on the essays submitted and his recommendation for the winner. Typed with printed letterhead, 1 side, dated 28 October 1971. With this letter is a handwritten note from Professor Simmonds giving his ranking to the essays.